Executive Assistant (Remote, Full‑time)

About the role

We are seeking a highly organized Executive Assistant to support the CEO of a boutique operations agency that serves the recruitment and events industry. This full‑time remote position is ideal for a proactive professional who thrives in fast‑paced environments and can keep executive activities running smoothly.

Key responsibilities

• Coordinate complex domestic and international travel, including flights, hotels, car rentals and Uber, and manage rapid re‑booking when plans change.
• Track and organize travel receipts and expense reports using NEAT, handling both digital uploads and physical receipt workflows.
• Proactively manage the CEO’s calendar and inbox, and make outbound calls on the CEO’s behalf.
• Assist with personal logistics such as medical appointments, passport management, and travel documentation.
• Support scheduling for business development and onboarding teams.
• Maintain follow‑ups and comprehensive task tracking to ensure nothing falls through the cracks.

Required profile

• 2+ years of Executive Assistant experience supporting a senior leader or entrepreneur.
• 2+ years of experience working with clients in the United States, United Kingdom, Canada, or Australia.
• Exceptional organizational skills, strong attention to detail, and a calm, fast‑on‑your‑feet problem‑solving approach.
• Fluent written and spoken English.
• Alignment with SCORE values: Solution‑focused, Curiosity, Ownership, Resourcefulness, Excellence.

Required skills

• Microsoft 365 suite (Outlook, Teams, OneDrive, Office 360).
• CRM platforms.
• Expense‑tracking tools such as NEAT.
• AI productivity tools.

What we offer

• 7 paid company holidays and a supportive, inclusive work environment.
• Monthly social events, game nights with cash prizes, and bi‑monthly team training.
• After 3 months: 10 days PTO, 3 sick days, one local holiday choice, $100 professional‑development allowance, and a $50 workspace reimbursement.
• Potential annual raises, performance bonuses, and healthcare benefits after one year.