Executive Assistant – Managing Director Office

About the role

The newly created Executive Assistant position supports the Managing Director at Voermol Feeds, providing high‑level administrative, governance and reporting assistance. The role coordinates the Managing Director’s office activities, tracks decisions, risks and strategic projects, and ensures confidential information is handled with discretion.

Key responsibilities

• Manage the Managing Director’s diary, meetings, workshops and business engagements, preparing packs, briefing notes and presentations.
• Control executive reporting cycles, consolidate departmental reports into management and EXCO packs, and maintain a register of decisions, commitments and actions.
• Coordinate monthly KPI collection, business‑performance dashboards and corrective‑action tracking.
• Maintain risk, audit and compliance registers, highlighting overdue actions and material risks.
• Support strategic initiatives by establishing project‑reporting templates, milestone trackers and governance reporting.

Required profile

• Minimum Grade 12 (Matric) with a preferred qualification in Administration, Office Management or Business Administration.
• At least five years of experience within Voermol and/or Tongaat Hulett in executive administration, reporting and confidential information management.
• Strong understanding of Voermol’s operations, reporting processes and organisational structure.

Required skills

• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with Microsoft Planner for action tracking and project coordination.
• Familiarity with Microsoft Copilot or similar digital assistance tools.