Executive Assistant

About the role

A specialist recruitment firm is looking for an Executive Assistant in Johannesburg to act as the right-hand to its TA Specialist and provide high-level support to the Directors. The role suits someone with professional energy, a keen intellect and the confidence to take initiative in a fast-paced environment.

Key responsibilities

• Administrative support: post job specifications on the applicant tracking system, book pre-screening interviews and manage interview calendars, run background checks and reference checks, manage company email inboxes, confirm candidate attendance and update the ATS with candidate documents.
• Diary management: support the three Directors, schedule meetings, appointments and travel, and prepare them with documents and agendas.
• Finance and payments: track expenses, budgets and spending, handle invoicing and payments, oversee payroll, liaise with accountants and financial advisors on tax and compliance, and prepare financial reports.
• Human resources: oversee onboarding, maintain employee contracts, liaise with lawyers on employment law compliance, support employee well-being and incentives, and manage disciplinary actions.
• Business administration: maintain and optimise workflows and documentation, liaise with lawyers on legal and regulatory compliance, and handle day-to-day operational logistics.

Required profile

• At least 2 years of experience in a similar role.
• Experience handling financial and HR-related tasks.
• Strong attention to detail, excellent time management, and ability to maintain confidentiality.

Required skills

• Experience managing budgets, invoices, payroll and financial reporting.
• Familiarity with HR processes.
• Proven experience in admin and diary management.
• Excellent verbal and written communication, proactive and able to work independently.
• Mastery of modern office tools and willingness to learn new software.

What we offer

• A flexible and collaborative work environment.
• Growth opportunities within a fast-growing company.
• Competitive salary and flexible working arrangements.
• A supportive team that values creativity and initiative.