Executive Assistant

About the role

We are looking for a highly organised and proactive Executive Assistant to support senior leadership. Working remotely on US business hours, you will ensure smooth day‑to‑day executive operations and handle confidential information with discretion.

Key responsibilities

• Manage executive calendars, appointments and scheduling.
• Coordinate internal and external meetings, prepare agendas, take minutes and follow up on action items.
• Arrange domestic and international travel, accommodation and itineraries.
• Screen and manage emails, phone calls and correspondence on behalf of executives.
• Prepare reports, presentations, documents and meeting materials.
• Maintain accurate records, files and confidential documentation.
• Assist with project coordination, monitor deadlines and support process improvements.
• Liaise professionally with clients, stakeholders and internal departments.
• Organise company events, meetings and executive functions.
• Handle expense reports, invoices and other administrative tasks.

Required profile

• Previous experience as an Executive Assistant, Administrative Assistant or similar support role.
• Experience using CentralReach within an Applied Behavior Analysis (ABA) environment.
• Friendly, outgoing personality with excellent interpersonal skills.
• Highly detail‑oriented with strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively in a fast‑paced environment.
• Professional handling of confidential information.
• Proactive problem‑solver who can work independently and collaborate with a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• CentralReach