Executive Assistant

About the role

We are looking for a highly organized, proactive Executive Assistant to support the Chief Executive Officer in a fast‑paced, matrixed food & beverage organization. The role involves managing complex schedules, communications and confidential information while acting as the primary liaison between the CEO and internal and external stakeholders.

Key responsibilities

• Manage a constantly changing calendar, arrange meetings, travel and events, and prepare agendas, presentations and briefing notes.
• Attend key meetings, take minutes and follow up on action items.
• Handle confidential documents and communications with discretion.
• Draft high‑quality correspondence, reports and internal communications on behalf of the CEO.
• Facilitate information flow between the CEO’s office and cross‑functional teams.
• Track strategic initiatives, coordinate with department heads and ensure deliverables are met.
• Organise domestic and international travel itineraries, accommodations, transport and agendas.
• Coordinate leadership off‑sites, team meetings and corporate events.
• Oversee expenses, approvals and budget tracking for the executive office.
• Maintain filing systems, contact databases and document archives.
• Provide ad‑hoc support on operational, strategic, commercial, personal and administrative matters.

Required profile

• Bachelor’s degree in Business Administration or Secretarial Administration.
• 5+ years of experience as an Executive Assistant or similar role within the Food & Beverage or Hospitality sector.
• Fluent in English; Arabic is an advantage.
• Strong understanding of matrix organisations and ability to navigate cross‑functional environments.
• Excellent verbal and written communication with a professional, diplomatic demeanor.
• Ability to work under pressure, meet deadlines and maintain confidentiality.

Required skills

• Proficiency in Google Workspace.