Events Coordinator

About the role

CUBECOM designs, develops and manufactures RF communication systems for satellite applications, including antennas, transmitters and ground support equipment. As it enters a scale-up phase, it is looking for a detail-oriented, proactive Events Coordinator in Stellenbosch to manage the logistical and administrative operations of all events the company participates in or hosts, such as trade shows, exhibitions, industry collaborations, internal events and client functions.

Key responsibilities

• Oversee logistical planning and execution of trade shows, exhibitions and hosted functions, and secure registrations, exhibition spaces and booth placements.
• Coordinate vendor relations, travel bookings, venue arrangements, catering and accommodation, and liaise with internal teams so branding, merchandise, booth design and content are delivered on time.
• Work with Marketing & Branding on booth design, branded materials, press releases and content, and support Sales, Engineering and Business Development with visa applications and international travel.
• Maintain the travel and events expenses spreadsheet, track and submit invoices, quotes and purchase orders, and liaise with finance on wire transfers, reimbursements and online purchases.
• Ensure costs stay within approved event budgets and communicate with Accounts, senior management and department leads on budget compliance and approvals.
• Support in-house events (team building, partner collaborations, customer hosting) with setup, catering, décor and staffing, and act as point of contact during events.

Required profile

• Tertiary qualification in Business Administration, Events Management, Tourism, Project Management or a related field.
• Proven experience in event coordination, office administration or project management, with 2-4 years in administrative, event coordination or project management roles.
• South African citizenship or a valid work permit.
• Preferred: at least a year of basic bookkeeping and forecasting, experience leading projects, working with suppliers and travel agents, and handling visa applications.

Required skills

• High proficiency in Excel and Google Sheets for budgeting, timelines and task tracking.
• Basic understanding of bookkeeping and financial documentation.
• Ability to work independently, manage multiple deadlines and stakeholders, and chase vendors and suppliers.

What we offer

• A collaborative, mission-driven work environment and opportunities to travel to industry events globally.
• Career development and growth in a fast-growing space technology company.
• Competitive, market-related salary, 25 days annual leave and daily lunch provided.

To apply, send a cover letter and a comprehensive CV including academic results by email to the company's careers address.