Document Controller – Sandton Office

About the role

Ivanhoe Mines is seeking a Document Controller for its Sandton office to support the management of technical and commercial documentation across its mining projects. The role ensures that all engineering, design, vendor and administrative documents are accurately processed, stored and made available to project teams in line with company standards.

Key responsibilities

• Receive, register, classify and file incoming technical and non‑technical documents.
• Maintain the Electronic Document Management System (EDMS) and ensure metadata is captured correctly.
• Track document revisions, distribute updated versions and manage document hand‑over processes.
• Support audit and ISO 9001 QMS requirements by applying proper retention and record‑keeping procedures.
• Collaborate with engineers, contractors and procurement teams to verify completeness of deliverables.
• Generate reports on document status and resolve any discrepancies.

Required profile

• Matric (Grade 12) qualification.
• Minimum five years’ experience as a Document Controller in an EPCM or similar technical environment.
• Proven experience handling engineering design and vendor deliverables.
• Experience working on large‑scale mining or construction projects.
• Strong command of English, both written and spoken.

Required skills

• Proficiency with an Electronic Document Management System (EDMS).
• Advanced knowledge of Microsoft Office Suite – Excel, Word, Outlook.
• Experience using Adobe Acrobat for PDF handling.
• Familiarity with Windows file management tools such as Explorer and WinZip.
• Ability to capture and manage document metadata accurately.