Document Controller

About the role

Turner & Townsend is looking for a Document Controller in Cape Town to lead the setup, governance and day-to-day administration of the project common data environment for large, multidisciplinary construction projects. The role ensures project information is controlled, traceable, secure, correctly named and available to authorised stakeholders throughout the project lifecycle.

Key responsibilities

• Set up and govern the ACC / Autodesk Build environment: configure project folders by discipline, work package and lifecycle stage, set up templates, and manage members, roles and permissions with least privilege
• Implement document numbering, metadata and file-naming standards, and keep the environment auditable and free of uncontrolled duplication
• Set up review and approval workflows, check submissions, prepare and track formal transmittals, and escalate stalled or overdue reviews
• Administer RFI and submittal registers, and maintain controlled registers for contract, site and design instructions
• Maintain SharePoint libraries aligned to the TURNER & TOWNSEND gate-review system, run filing audits and define the authoritative record system
• Produce weekly and monthly document-control reports, maintain dashboards and trackers, and support project audits, stage gates and close-out
• Deliver onboarding and role-based training, and support the Project Manager with ACC Insight, platform exports and Power BI outputs

Required profile

• Diploma or degree in construction management, engineering, architecture, project management, information management or a related discipline, or equivalent experience
• At least 5 years of document control or project information-management experience on large construction, infrastructure, engineering or capital projects
• Experience coordinating consultants, contractors, subcontractors and clients on complex projects with formal review and approval requirements
• Preferred: document control, project information management or ISO 19650 training, ACC / Autodesk Build training, Microsoft 365 / SharePoint training and Power BI exposure

Required skills

• Live administration of ACC, Autodesk Docs and Autodesk Build on multidisciplinary projects
• High-volume control of drawings, specifications, submittals, RFIs, instructions and handover records
• Strong working knowledge of SharePoint Online, Teams, OneDrive, Excel, Outlook and Word; Power BI preferred