Chief of Staff – Executive Operations

About the role

We are seeking a Chief of Staff to act as a strategic partner to the Principal of a family office and investment management business. This position blends traditional executive assistant duties with high‑level operational ownership, supporting the Principal and two additional senior leaders.

Key responsibilities

• Provide executive support, calendar management, travel coordination, and meeting logistics for multiple principals.
• Prepare meeting briefs, take notes, and track action items to completion.
• Build and maintain CRM systems, relationship databases, and follow‑up processes.
• Create accountability frameworks to ensure commitments are met without direct oversight.
• Leverage AI automation tools to streamline workflows and improve operational efficiency.
• Coordinate with internal and external stakeholders on behalf of the Principal.
• Support special projects, research, and ad‑hoc initiatives as needed.

Required profile

• Proven experience supporting C‑suite executives, founders, investors, or family offices at a senior level.
• Demonstrated ability to design and implement systems that are actively used.
• Strong judgment, discretion, and the capacity to operate in high‑trust environments.
• Proactive mindset with a focus on anticipating needs and driving accountability.

Required skills

• CRM systems
• AI automation tools

What we offer

• Competitive USD compensation paid bi‑monthly.
• Paid time off in line with company policy and observance of holidays.
• 100% remote work setup.
• Direct exposure to senior investors, family offices, and global operators.
• High‑ownership role where you shape the operational engine of a top‑level principal.