Assistant Procurement Specialist – Manufacturing, Imports & Exports

About the role

We are seeking an Assistant Procurement Specialist to support the sourcing, purchasing and import/export activities for our hospitality manufacturing operations in Johannesburg. The role will assist in ensuring timely delivery of raw materials, packaging and equipment while maintaining cost efficiency and compliance with international trade regulations.

Key responsibilities

• Assist in sourcing raw materials, packaging, machinery parts and services required for production.
• Obtain and evaluate supplier quotations, negotiate pricing and prepare purchase orders.
• Monitor inventory levels and coordinate replenishment to avoid production disruptions.
• Coordinate import and export shipments with freight forwarders, customs brokers and logistics providers.
• Prepare and review shipping documentation such as commercial invoices, packing lists, bills of lading and certificates of origin.
• Ensure compliance with customs regulations, international trade laws and company policies.
• Track international shipments, resolve delays or clearance issues, and calculate landed costs.
• Maintain supplier relationships, support audits and resolve disputes related to pricing, quality or delivery.

Required profile

• Diploma or Bachelor’s degree in Supply Chain Management, Procurement & Logistics, Business Administration, International Trade or related field.
• 1–3 years of experience in procurement, purchasing, logistics, import/export or supply chain operations.
• Experience in a manufacturing environment is preferred.
• Strong analytical, problem‑solving and organizational abilities.
• Ability to work under pressure and meet deadlines.

Required skills

• Proficiency with ERP systems such as SAP, Oracle, Sage or Microsoft Dynamics.
• Advanced Microsoft Excel and reporting skills.
• Knowledge of international shipping, customs procedures and import/export regulations.
• Negotiation and supplier management capabilities.