Assistant Director: Bids and Contract Administration

About the role

The Department of Basic Education is recruiting an Assistant Director for Bids and Contract Administration within its Finance and Administration branch, under Financial Management Services and the Supply Chain Management Directorate. The position is based in Pretoria and sits at Level 09, with an annual salary of R487,197.

Key responsibilities

• Manage the acquisition process effectively
• Attend and advise during Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC) meetings, and provide secretariat support to these committees
• Compile submissions after the Bid Adjudication Committee's recommendations, bid committee reports and monthly reports
• Administer contract compliance and coordinate and monitor contracts
• Assist the Deputy Director with secretariat support to the Bid Adjudication Committee
• Draft letters to bidders on the outcome of bids and facilitate finalisation of contracts and SLAs with Legal Services
• Ensure supplier and service provider payments are made within 30 days, update the commitment register, and notify contractors of contract status or expiry
• Keep proper records of contracts and documents, review modifications, extensions and close-out documents, and perform other related duties
• Oversee staff performance development and performance management

Required profile

• Three-year post-matric qualification (NQF level 6) or equivalent in Public Administration, Supply Chain Management, Procurement or Logistics
• At least three years of relevant experience in supply chain management at supervisory level
• Experience in bids management and acquisitions management
• Knowledge of procurement policies, regulations and legislation governing bids administration and acquisitions
• Ability to work as a team, good interpersonal relations, problem-solving ability, attention to detail and excellent numeric skills

Candidates must sign an annual performance agreement, disclose financial interests annually and undergo security clearance.