Administrator: Supply Chain Management

About the role

The Mining Qualifications Authority (MQA), a SETA under the Department of Higher Education and Training, is recruiting an administrator for its Supply Chain Management (SCM) unit. The role provides administrative and operational support to the SCM unit, including procurement processes, record keeping and compliance, and reports to the Manager: Supply Chain Management. It is a per diem position at Paterson Grade B5, with remuneration of R332,946.86 CTC per annum (excluding a possible 20% performance bonus).

Key responsibilities

• General administration: keep records accessible and accurate, draft minutes, reports, briefs and presentations, maintain electronic and hardcopy filing, organise meetings, arrange travel and process subsistence and travel.
• Process SCM requisitions and invoices, and coordinate stakeholder queries.
• Assist with quotation and tender administration, opening and recording bids, and draft appointment letters for Bid Specification, Bid Evaluation and Bid Adjudication Committees.
• Maintain procurement records and filing systems for audit readiness and compliance, support ISO standards and QMS requirements, and liaise with internal and external stakeholders.
• Arrange unit meetings, prepare agendas and coordinate logistics, and assist with travel requests and Diners Club card documentation.

Required profile

• National Senior Certificate or National Certificate Vocational (NQF Level 4); a National Diploma (NQF 6) in Supply Chain Management, Public Management, Public Administration, Logistics or Purchasing Management is preferred, and a Bachelor's degree (NQF 7) is an added advantage.
• Minimum 2 years of relevant work experience, preferably in an SCM environment.
• Knowledge of PFMA, Treasury Regulations, SCM policies and public sector procurement processes.
• Proficiency in Microsoft Office, stakeholder management and budget/cost awareness.
• Willingness to work under pressure, longer hours if required, with internal and external stakeholders, and to travel away from home if required.

Applications are submitted online through the advertised portal and include a CV, certified copies of qualifications, a valid driver's licence and proof of identification. The closing date is 16 October 2026; late applications will not be considered. Successful candidates sign a performance agreement and may undergo competency assessment and vetting.