Administrative Officer

About the role

The Centre for the Advancement of Social Impact and Transformation (CASIT) at Stellenbosch University seeks an Administrative Officer to support day‑to‑day operations. The role involves providing comprehensive administrative assistance to staff, managing procurement, and ensuring smooth logistical coordination for the division.

Key responsibilities

• Process office procurement requests, including equipment and computer accessories.
• Prepare requisitions and payments on behalf of the division.
• Assist the Financial Officer with asset registration, quarterly monitoring, and financial tracking.
• Provide administrative support to all centre staff and the facilities officer of the Old Luckhoff building.
• Welcome visitors, handle general enquiries, and manage the strategic calendar.
• Coordinate logistics for workshops, travel, accommodation, and other events.
• Oversee overall office supervision, including cleaning services coordination.

Required profile

• Qualification in office administration and a Matric certificate.
• Minimum two years of secretarial or administrative experience.
• Excellent verbal and written communication skills.
• Ability to liaise effectively with internal and external stakeholders.
• High level of independence, accuracy, and organisational ability.

Required skills

• Proficiency with Microsoft Office applications: Word, Excel, PowerPoint and Outlook.
• Experience using administrative and financial computer systems.