Administrative Officer - Academic Administration

About the role

The University of Cape Town is recruiting an Administrative Officer (Payclass 08) for the Faculty of Commerce, working mainly in the Undergraduate section of the Commerce Faculty Office. The post is key to the effective functioning of student records and administration, ensuring efficient administration of the student life cycle and the maintenance and archiving of related records. Applications close on 13 November 2026.

Key responsibilities

• Execute undergraduate academic administration processes covering the full student life cycle
• Liaise with academic departments and central university support departments
• Ensure compliance with university and faculty rules and procedures
• Provide professional and comprehensive services to the Faculty
• Ensure governance and servicing of faculty committees
• Provide events coordination support

Required profile

• A relevant NQF 5 qualification
• 3 years' relevant experience in academic administration in the higher education sector
• Experience of records management and of using an ERP system
• Ability to work accurately under pressure and to tight deadlines, and to work independently and as part of a team
• Willingness to work after hours based on operational needs
• Advantageous: 5 years' relevant experience, knowledge of UCT policy and procedures, and experience with the PeopleSoft system

Required skills

• Proficiency in MS Office suites
• Good written and verbal communication skills
• Strong customer service ethic, organisational, planning and time management skills

The annual remuneration package, including benefits, is negotiable between R448 889 and R528 105. Candidates apply through the university careers site, attaching a letter of motivation, CV, highest qualification, copies of qualifications and ID, and three referees with contact details.