Administrative Assistant – Transport Services

About the role

The Transport Services department at Stellenbosch University is seeking an Administrative Assistant to provide essential office management and coordination support. This role will ensure smooth daily operations, assist the Director, and serve as a key point of contact for internal and external stakeholders.

Key responsibilities

• Manage day‑to‑day administration and office operations of Transport Services.
• Provide executive and personal assistant support to the Director, including diary management, travel arrangements, correspondence, meeting coordination and document preparation.
• Coordinate transport bookings and scheduling for students, staff, events and other stakeholders.
• Organise departmental meetings, prepare agendas, record minutes and handle related administrative processes.
• Maintain accurate records, reports, transport schedules, invoices and compliance documentation.
• Support personnel administration including leave management, onboarding, staff records and internal communications.
• Respond to transport‑related enquiries and act as the primary administrative point of contact.
• Assist with compliance, risk management and policy implementation within the department.
• Maintain transport databases, scheduling systems and electronic records in line with data‑protection requirements.
• Deliver professional customer service and stakeholder communication.

Required profile

Required skills