Administrative Assistant – Staffing, Intake & Client Care

About the role

Join Able Minds ABA, a growing healthcare organisation delivering ABA therapy for children with autism. As an Administrative Assistant you will support both the Staffing/Recruiting and Intake/Client Care teams, handling a mix of administrative and people‑facing tasks in a fully remote environment.

Key responsibilities

• Provide administrative support to the Staffing/Recruiting team, including candidate coordination, scheduling, communication and record‑keeping.
• Assist the Intake/Client Care team by coordinating information with families, maintaining accurate records and ensuring follow‑ups.
• Perform general clerical duties such as managing spreadsheets, scheduling meetings, and handling ad‑hoc projects.
• Maintain reliable follow‑up on outstanding tasks and support various team members as needed.

Required profile

• Previous healthcare experience (ABA experience not required, training provided).
• Excellent spoken and written English with clear, professional communication for U.S. families and staff.
• Strong organisational skills, attention to detail and ability to manage multiple priorities independently.
• Reliable, proactive, team‑oriented attitude and comfortable working remotely.

Required skills

• Proficiency with CentralReach software.
• Experience using Apploi platform.
• Comfortable learning new computer systems and administrative tools.

What we offer

• Fully remote work (South Africa) with U.S. holiday schedule.
• Competitive salary range of R15,100–R16,800.
• Opportunity for long‑term growth into a specialised role as the organisation expands.