Administration Clerk – Finance & Admin Support

About the role

This full‑time position provides comprehensive administrative and financial support within the Western Cape Department of Health and Wellness, ensuring smooth operations for the department and its leadership.

Key responsibilities

• Provide general administrative support, draft correspondence, monitor email inboxes and maintain digital filing records.
• Track approval submissions, manage the asset register, conduct quarterly verifications and process staff leave records.
• Handle financial admin tasks: process petty cash requests, source quotes, place orders, capture requisitions in the Logis system, arrange staff travel and accommodation, monitor invoices and process journals.
• Assist in compiling finance reports, prepare documents for internal and external audits and respond to finance‑related queries.
• Manage the deputy director’s diary, coordinate appointments, Microsoft Teams meetings and handle incoming calls and emails.
• Coordinate workshops and meetings, arrange venues, audiovisual equipment, catering and act as committee clerk for agendas and minutes.

Required profile

• Minimum qualification: Senior Certificate (or equivalent).
• Relevant experience in admin/finance support within a healthcare environment or revenue generation.
• Willingness to travel and spend periods away from the office.
• Valid Code B/EB driver’s licence.

Required skills

• Proficient computer skills: Microsoft Excel, Word, PowerPoint and Outlook.
• High level of numeracy and accountancy/report interpretation abilities.
• Experience using the Logis procurement system.