Administration Assistant – Office Support

About the role

The Administration Assistant will play a pivotal role in supporting daily office operations and ensuring smooth communication between suppliers, clients, and internal teams. Working under senior management, you will help shape efficient processes that align with the company’s goals.

Key responsibilities

• Request and follow up on quotes from suppliers for client requests.
• Process quotes, obtain necessary approvals, and forward them to clients.
• Track client responses and manage the quote lifecycle.
• Compile and print job cards for purchase orders and issue them during morning meetings.
• Manage help‑desk emails, ensuring timely action and resolution.
• Maintain up‑to‑date filing systems and oversee general office administration.
• Control inventory of groceries, stationery, and other office supplies.

Required profile

• Clerical background with strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and ability to adapt to changing priorities.
• Willingness to collaborate with colleagues and external suppliers.
• Basic financial awareness to manage office expenses.

Required skills

• Proficiency in Microsoft Office suite.
• Advanced Excel skills.
• Familiarity with accounting or finance software.