Admin Coordinator & Personal Assistant – Medical Practice

About the role

The Admin Coordinator & Personal Assistant ensures the non‑clinical side of a busy medical practice runs smoothly. You will combine operational coordination with executive support for the Medical Director, maintaining high standards of organisation and confidentiality.

Key responsibilities

• Coordinate practice administration, SOPs, meeting records, action tracking, databases and digital filing.
• Manage confidential practice, patient and media records in line with privacy and compliance requirements.
• Administer the e‑Commerce platform – product listings, queries, orders, promotions, stock alignment and basic sales reporting.
• Handle Training Academy enquiries, bookings, delegate communication, event logistics, documentation and post‑event administration.
• Liaise with the marketing agency to implement practice and Training Academy campaigns.
• Provide PA support to the Medical Director – diary and email management, correspondence, reports, meetings, travel, events, professional registrations and other confidential tasks.

Required profile

• Highly organised with strong attention to detail and the ability to manage competing priorities.
• Proactive, solutions‑focused and comfortable taking ownership of systems and follow‑up.
• Professional and trustworthy when handling sensitive information.
• Clear communicator who works effectively with practice owners, team members, suppliers and external service providers.

Required skills

• Microsoft Office
• Google Workspace
• Practice‑management system (experience beneficial)
• E‑Commerce platform administration