Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. This full‑time remote position serves leaders across Latin America, helping them stay organized and efficient while the company drives economic empowerment for women.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years experience as Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager or similar.
• Strong written and spoken English (C1 level).
• At least one prior role with a tenure of 2 + years.
• Comfortable working remotely across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Raises every six months, fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.