Senior Document Controller - Engineering Projects

About the role

Zutari, a buildings, infrastructure engineering and advisory practice with over 90 years of heritage across Africa and the Middle East, is looking for a Senior Document Controller. The role covers document control across multidisciplinary engineering and capital projects, from bridges and dams to energy systems and smart infrastructure.

Key responsibilities

• Establish and administer project EDMS platforms in line with Zutari, client and project-specific document management requirements.
• Develop and maintain document control procedures, workflows, numbering systems, distribution matrices and governance standards.
• Control the registration, review, revision, approval, issue, storage and retrieval of controlled project documentation and drawings.
• Manage transmittals, document workflows, registers and reporting so project teams and stakeholders can see accurate status.
• Provide user training, system support and guidance to project teams, clients, contractors and suppliers.
• Maintain complete audit trails, support internal and external audits and protect the integrity, security and traceability of project information.
• Coordinate project handover, close-out and archiving, including as-built documentation, data books and final deliverables.
• Lead and mentor Document Controllers and provide hands-on document control support across projects.

Required profile

• Relevant qualification in Document Control, Records Management, Information Management, Business Administration or a related field, or equivalent combination of qualifications and experience.
• At least 8 years of experience in document control within an engineering consulting, EPC, EPCM, mining, infrastructure or construction environment.
• Proven experience in a Senior or Lead Document Controller role, including mentoring and coordinating other Document Controllers.
• Based in or willing to work from Zutari's Tshwane office, with occasional travel to project or client sites.

Required skills

• Advanced experience with multiple EDMS platforms, including Aconex, ProjectWise and/or Key360.
• Strong understanding of document control governance, workflows, transmittals, registers, audits and project handover.
• Proficiency in Microsoft 365: Excel, SharePoint, Teams and Word.
• Working knowledge of quality management systems and document control best practices.