Senior Conveyancing Secretary – Sandton

About the role

An established law firm with offices in Sandton, Cape Town and Durban is seeking an experienced Senior Conveyancing Secretary to join its Sandton office. The role involves independently managing conveyancing transactions from instruction through to registration while upholding high standards of accuracy, client service and compliance.

Key responsibilities

• Take full ownership of conveyancing transactions from instruction through to registration and final accounts.
• Open, maintain and manage files in line with firm standards.
• Draft documentation for residential and commercial property transfers, including bond paperwork for financial institutions.
• Manage financial aspects such as collection of costs, disbursements and address accounting queries.
• Communicate professionally with banks, municipalities, rates consultants, estate agents, the Deeds Office, SARS and other stakeholders.
• Coordinate client appointments and oversee signing of transfer and bond documents.
• Prepare matters for lodgement and ensure all conditions are met for successful registration at the Deeds Registry.
• Monitor transactions, follow up on outstanding requirements and registration matters.
• Provide guidance and mentorship to junior conveyancing team members.

Required profile

• Matric (Grade 12) qualification; legal secretary, paralegal or conveyancing qualification advantageous.
• Minimum eight years of conveyancing secretarial experience with a stable employment record.
• Proven experience in residential and commercial property transfers, including bond registrations.
• Ability to work independently, take initiative and follow established procedures.
• Exceptional attention to detail, accuracy and commitment to quality.
• Strong organisational and time‑management skills in a high‑volume environment.
• Excellent written and verbal communication skills.
• Willingness to work overtime when reasonably required.

Required skills

• Proficiency with conveyancing software such as LexisConvey.
• Proficiency with conveyancing software such as E4.