Part-Time Legal PA (Fixed-Term)

About the role

An established Advocate of the High Court is seeking a sharp, trustworthy and highly organised Legal Administrative Assistant / Executive PA for a part-time position of 20 hours per week, Monday to Friday, with flexible morning or daily hours. The role is hybrid (80% remote, 20% in-office) and starts on a 3-month fixed-term contract, with the intention of converting to permanent for the right candidate.

Key responsibilities

• Billing and time capture: populate daily billable hours, generate invoices and billing reports using Auxcon legal software (training provided).
• Payment reminders and admin: act as a courteous point of contact and follow up on outstanding client payments by telephone or online.
• Court file preparation: source legal documents and case law, assemble, paginate, index, bookmark, OCR and compile combined PDF bundles in Adobe (training provided).
• Inbox screening: screen incoming emails including trustee and volunteer correspondence, summarise key actions and draft response notes.
• Tax coordination: collect and organise tax-deductible expense records and liaise with external accountants for bi-monthly VAT and bi-annual provisional tax submissions.
• Digital filing: maintain a structured cloud filing system and help with case progress reporting.
• In-office support: occasional in-person admin and practice errands (about 20%).

Required profile

• Exceptional command of written and spoken English with a warm, diplomatic style.
• High attention to detail, patience and a methodical approach to admin and filing.
• Valid driver's licence and a reliable personal vehicle.

Required skills

• Strong digital proficiency: MS Office suite, email management, Adobe Acrobat and cloud filing.
• Willingness and ability to learn specialised legal software such as Auxcon.