Retail Finance Administrator

About the role

A well-regarded retail business is looking for a reliable and highly organised Retail Finance Administrator to support day-to-day administrative and operational functions. The role covers accurate record keeping, financial reconciliation and office coordination, with working hours Monday to Friday 8am to 5pm and the first and last Saturday of each month 8am to 1pm.

Key responsibilities

• Perform daily cash-up reconciliations, balance cashier accounts and ensure accuracy in financial reports.
• Download bank statements, maintain daily bank reconciliations and monitor debtors and account statements for discrepancies.
• Capture and verify data such as Goods Received Vouchers (GRVs) so that correct margins appear on the system.
• Operate and manage shop and forecourt tills, complete end-of-day cash-ups and month-end reports.
• Monitor and record fuel deliveries, manage daily petrol orders and process price changes and tank variance reports.
• Oversee ordering, stock management and promotions, ensuring price changes and promotions are reflected correctly in the system.
• Conduct shop inspections, maintain shelf labelling and keep hygiene and maintenance standards high.
• Prepare spreadsheets and administrative reports, maintain filing and record-keeping systems, and create housekeeping schedules.
• Handle employee orientation and provide day-to-day HR administrative support.
• Ensure compliance with licensing and certification requirements, including retail license renewals and flammable liquid certificates.
• Support meetings, reports and on-site events, and assist with rebate setups and reconciliations.

Required profile

• Proven administrative experience, preferably in the fuel or retail industry.
• Excellent organisational and time management skills with a strong eye for detail.
• Good written and verbal communication skills.
• Valid driver's licence and own reliable vehicle, as travel between sites may be required.
• Trustworthy, able to handle confidential information responsibly, and willing to learn.

Required skills

• Bank and cash reconciliations, stock control and shrinkage prevention.
• Supplier liaison, ordering and pricing accuracy.
• Ability to work in a fast-paced, high-pressure environment.

What we offer

• A stable, long-term opportunity with a respected local business.
• Supportive working environment and on-the-job training on operational systems and procedures.
• A hands-on, varied role with both structure and autonomy.