Registry Clerk – Record Management (SL5)

About the role

The Registry Clerk will support the Records Management unit at the Corporate Centre in Klerksdorp, handling both electronic and manual document flows. The role involves assisting the Contract Administrator, processing payments, and ensuring compliance with legislative and audit requirements.

Key responsibilities

• Maintain an up‑to‑date claims register for incoming and outgoing claims.
• Assist the Contract Administrator in assessing contractors’ claims and processing payment requisitions.
• Prepare payment sheets, forward proof of payments to stakeholders, and ensure timely contractor payments.
• Support audit preparation by consolidating evidence for DHET, internal and external audits.
• Manage electronic and manual document filing systems, record incoming correspondence, and implement effective filing processes.
• Validate data prior to reporting and provide overall administrative support to the Facilities, Fleet, OHS and Records Management division.
• Scan, capture, store, and retrieve documents, and coordinate archival activities.
• Handle stakeholder queries, attend meetings, take minutes, and maintain the Facilities Manager’s diary.

Required profile

• Matric (Grade 12) or equivalent.
• Recognised National Diploma (NQF 6) in Business Administration, Public Management, Marketing, Public Relations or a related field.
• 1–2 years of experience in registry and record management.
• Valid driver’s licence.

Required skills

• Computer literacy – ability to operate standard office software and data capture tools.
• Electronic scanning of files and document management systems.