College Council Secretary (Permanent)

About the role

The College Council Secretary provides high‑level secretariat support to the College Council, its committees, the Academic Board and senior management. This role ensures meetings are well‑organized, documentation is accurately prepared, and communication flows smoothly across the institution.

Key responsibilities

• Draft letters, submissions, memorandums and assist in preparing presentations, speeches and reports for the Principal and Council committees.
• Coordinate logistical arrangements for meetings and travel, compile agendas, minutes, reports and maintain confidential records.
• Manage the distribution and filing of meeting packs, ensure approved minutes are signed, safely stored and accessible.
• Maintain the register of resolutions and provide continuous correspondence to Council members and officials.
• Liaise with the Chairperson of Council and senior management to plan meetings and ensure compliance with meeting procedures and relevant legislation.

Required profile

• Matric (Grade 12) or equivalent.
• Recognised National Diploma or Degree in Public Administration, Business Management or Office Management (NQF Level 6) or equivalent.
• 3–5 years secretarial experience in a public administration environment.
• Valid driver’s licence.

Required skills

• Advanced computer literacy with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Proficiency in Google Docs, Google Forms and scheduling virtual meetings.
• Experience using AI tools, social‑media platforms and email management for professional communication.
• Strong report‑writing and minutes‑taking abilities.