Reception & Facilities Office Support

About the role

Klipboard is seeking a proactive Reception and Facilities Support professional to ensure the smooth operation of its office environment. You will be the first point of contact for visitors, manage day‑to‑day facilities, and support administrative functions in a fast‑growing, hybrid‑work setting.

Key responsibilities

• Answer and direct incoming telephone calls with professionalism.
• Welcome and assist visitors, clients, suppliers, and couriers.
• Receive, record, and distribute incoming packages and deliveries.
• Coordinate daily office maintenance, including air‑conditioning, electrical, plumbing, and appliance repairs.
• Liaise with landlords, contractors, and service providers to obtain quotations and schedule repairs.
• Monitor office assets, arrange repairs, and ensure timely completion of maintenance work.
• Collaborate with internal maintenance and finance teams on building‑related matters.

Required profile

• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a dynamic environment.
• Attention to detail and a commitment to maintaining a safe, professional workplace.
• Flexibility to work in a hybrid model (three days onsite, two days remote).

Required skills

What we offer

• Hybrid work policy supporting work‑life balance.
• Opportunity to work in a global, AI‑focused organization.
• Professional development in a fast‑growing, PE‑backed company.