Property Report & Administrative Assistant

About the role

We are looking for a detail‑oriented Property Report & Administrative Assistant to join a UK‑based property services company. The role is fully remote and focuses on preparing, editing and finalising property inspection reports, coordinating contractor quotes and providing general administrative support.

Key responsibilities

• Prepare, format and proofread property inspection reports using established templates.
• Cross‑check data, correct grammar and typos, and ensure consistency and accuracy before delivery.
• Liaise with internal team members to clarify notes and fill information gaps.
• Contact contractors/vendors to request and follow up on quotes; record and compare pricing.
• Handle general administrative tasks such as data entry, document management and inbox follow‑ups.
• Track report progress, manage queues and meet turnaround deadlines.
• Maintain accurate records in shared drives/CRMs and adhere to SOPs.
• Communicate proactively via email, chat and phone to keep work moving.

Required profile

• 5+ years of professional experience in administrative support, report preparation or operations.
• Excellent written and verbal English with strong grammar, spelling and attention to detail.
• Confident phone manner and ability to obtain, document and follow up on third‑party quotes.
• Ability to work full‑time during UK business hours and meet tight deadlines.

Required skills

• Microsoft Office (Word, Excel) or Google Workspace (Docs, Sheets).
• VoIP/phone tools.
• Basic CRM or task‑management software (e.g., Trello, Asana).

What we offer

• Competitive monthly pay (R14,000 – R16,800).
• Consistent hours and predictable workload (8:30 AM – 5:30 PM UK time, Mon‑Fri).
• Fully remote work with long‑term growth potential.
• Structured training on internal systems and clear SOPs.
• Supportive and inclusive work environment.