Property Portfolio Manager (Remote)

About the role

This hands-on remote role manages day-to-day operations of a property investment and management portfolio of 10 properties, including residential, holiday accommodation and commercial spaces. Working Monday to Friday (about 6 hours per day UK time), you work directly with the Managing Director and act as the central link between tenants, UK-based contractors, finance managers, solicitors, mortgage brokers, insurers and professional advisers. The position suits an experienced, highly organised specialist who takes ownership of operations, maintenance, compliance and acquisition workflows.

Key responsibilities

• Oversee day-to-day property operations, including rent monitoring, maintenance coordination, landlord compliance and tenant matters
• Coordinate UK-based contractors, repairs, routine inspections and property access arrangements
• Liaise with finance managers, mortgage brokers, insurers, solicitors and other advisers on property-related financial and legal information
• Support property acquisitions from initial stages through conveyancing, legal completion and operational onboarding
• Maintain accurate property records and compliance dates, develop documented processes and use AI and automation tools to improve workflows
• Help coordinate the remote and UK-based team and manage administrative follow-ups and action items

Required profile

• Minimum of 5 years' relevant experience in property management, executive assistance or operations management
• Excellent written and spoken English
• Strong organisational ability and confidence dealing professionally with tenants, contractors, solicitors, brokers and advisers
• Proactive, dependable and able to own an independent workload from a remote home office in South Africa
• Desirable: previous UK property management experience (including HMOs and landlord compliance), experience with acquisitions, finance or mortgage coordination and remote team management

Required skills

• Desirable: COHO, Xero, ClickUp, Microsoft 365, OneDrive, WhatsApp, SpareRoom/OpenRent and AI tools such as Hermes Agent and ChatGPT
• Interest in systems, technology and AI tool integration

What we offer

• Collaborative, tech-forward environment focused on efficient, automated portfolio management
• Structured training on start
• Remote work based in South Africa, around 09:00-15:30 UK time