Personal Assistant to CEO (Office of Health Standards Compliance)

About the role

The Office of Health Standards Compliance is seeking a highly organized Personal Assistant to support the Chief Executive Officer. This role involves managing the CEO’s schedule, communications, and administrative functions while ensuring confidentiality and professionalism.

Key responsibilities

• Coordinate and schedule all CEO meetings, prepare agendas, materials and take accurate minutes.
• Arrange travel logistics including flights, accommodation and itineraries.
• Serve as primary point of contact for internal teams and external stakeholders on behalf of the CEO.
• Prepare, produce and manage confidential business documents and monitor deadlines.
• Provide secretariat services during meetings and oversee office resources.
• Maintain basic financial administration for the CEO’s expenditures and reporting.

Required profile

• Bachelor’s degree or National Diploma in Business Administration, Secretarial Support, Office Administration/Management or Public Administration/Management.
• Minimum six years of secretarial/personal assistant experience, with at least five years supporting an executive manager or higher.
• Strong research, analytical, organisational and communication abilities.
• Valid driver’s licence.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Experience with virtual meeting and scheduling platforms.