Personal Assistant (PA) to Chief of Staff

About the role

The organisation operates in the research, policy and development sector and seeks a highly professional Personal Assistant to support the Chief of Staff. This role offers the chance to work in a dynamic, intellectually stimulating environment, providing high‑level administrative and operational assistance.

Key responsibilities

• Draft and coordinate donor reports, funding proposals, board papers, meeting minutes and other organisational correspondence.
• Maintain and manage organisational systems such as staff and consultant contracts, donor reporting schedules, performance review cycles and publication workflows.
• Provide proactive HR coordination, including recruitment support, onboarding, staff wellness initiatives and day‑to‑day HR administration.
• Support senior leadership with ad‑hoc projects, workshop and meeting coordination, and event organisation.
• Build strong relationships with internal and external stakeholders.

Required profile

• Bachelor’s degree in English, Human Resources, Organisational Development, Development Studies, Labour Relations or a related discipline.
• Minimum three years of experience in professional or executive support, HR administration, or organisational coordination.
• Demonstrated ability to produce high‑quality written reports, proposals, contracts and formal business correspondence.

Required skills