Personal Assistant

About the role

The City of Ekurhuleni is looking for a Personal Assistant to support the Head of Department (HoD) and keep the office running smoothly. The role covers diary management, coordination of sensitive items and day-to-day administrative work.

Key responsibilities

• Coordinate the delivery of confidential documents or sensitive items.
• Monitor deadlines and prepare reminders or alerts for the HoD.
• Track and follow up on delegated tasks to officials on behalf of the HoD.
• Coordinate workflow with other departmental PAs for alignment.
• Manage diaries, calendars and book meetings and venues for the division and/or department.
• Maintain information files and process paperwork.
• Ensure work complies with work control and safety requirements and with standards, policies and SOPs to prevent waste and escalate risks.
• Contribute to a culture of good relationships, customer service and ethical conduct.

Required profile

• Secretarial diploma or a relevant equivalent NQF Level 6 qualification; proof of NQF level may be requested.
• 5 years' experience in a secretarial environment.
• Effective verbal and written communication skills.