Operations Coordinator (Executive Support)

About the role

We are seeking a sharp, execution‑focused Operations Coordinator to support our CEO and COO. This role goes beyond traditional administration, driving accountability and ensuring smooth day‑to‑day operations across the company.

Key responsibilities

• Support the CEO and COO with daily operational coordination, follow‑up, and task prioritisation.
• Track company priorities, deadlines, and ongoing projects to reduce bottlenecks.
• Monitor department KPIs, maintain accountability dashboards, and escalate issues when needed.
• Coordinate the monthly accounting close, reconciliation deadlines, and liaise with accounting, property‑management, and operations teams.
• Prepare meeting agendas, take notes, assign owners, and track completion of action items.
• Assist with email coordination, organise files and operational records, and support light research or special projects.

Required profile

• Extremely organised with strong attention to detail.
• Fast typist, tech‑savvy, and comfortable with digital tools.
• Strong follow‑through and ability to manage multiple priorities independently.
• Clear written and verbal communication skills.
• High ownership, self‑starter attitude, and ability to thrive in a fast‑paced entrepreneurial environment.

Required skills

• Google Workspace
• Microsoft Excel / Google Sheets
• Notion (preferred)
• Buildium (preferred)