HR Administrator

About the role

Rand Water is looking for an HR Administrator for its Rietvlei HR Operations unit in Glenvista, Gauteng. The role supports the Human Resource Manager by maintaining an accurate administration system and handling incoming and outgoing documentation, covering functions such as job profiles, job evaluations, leave administration, employee files, staff movements and SAP transactions.

Key responsibilities

• Provide full administrative and secretarial services, including minute taking, compiling monthly and quarterly reports, servicing committee and project meetings, capturing information on SAP and filing documents.
• Arrange departmental functions, coordinate meeting facilities and manage priority incoming and outgoing mail.
• Promote effective communication within Rietvlei HR Operations and liaise with other departments in the Strategic Human Capital Division.
• Maintain an up-to-date, accurate and accessible document record-keeping system.
• Prepare monthly reports and quarterly management review reports in anticipation of ongoing audits.
• Manage the diary, visitors, telephone calls, and prepare timesheets for payroll.
• Update the HR Manager and direct reports on corporate communication matters affecting HR Operations.
• Assist with budget and variance reports and financial commitments against the allocated budget.
• Obtain quotations, generate SAP requisitions and receipt invoices for payments in line with Rand Water policy.
• Ensure timely delivery of goods and materials secured through Supply Chain Management and Petty Cash.
• Keep in touch with the Senior HR Manager's office on approvals, feedback and calendar alignment.

Required profile

• Matric qualification is essential; a Secretarial Diploma with general office and/or HR experience is preferred.
• 2-3 years of experience in HR or a similar environment; 3-5 years of secretarial/administration experience desired.
• National Diploma in Office Management/Secretarial Practice or another NQF level 6 qualification, and MS Office or Windows 365 certificates, are desired.
• A valid Code 08/EB driver's licence is desirable.

Required skills

• Administration, MS Office and SAP knowledge.
• Strong verbal and written communication, report writing, problem solving and decision-making.
• Deadline-oriented, able to work independently under pressure and pay attention to detail.