Finance Assistant

About the role

The Finance Assistant is based in the Regional Office for Southern Africa (ROSAF), Division for Operations, United Nations Office on Drugs and Crime (UNODC), with the duty station in Pretoria, South Africa. Working under the supervision of the Regional Representative, the incumbent provides financial and programme administration support to the implementation of programmes and supports ROSAF financial management.

Key responsibilities

• Provide accounting and administrative support at ROSAF, in line with UNODC rules, regulations, policies and standard operating procedures.
• Coordinate financial workflows in the regional office, including through UMOJA and other UN Secretariat systems.
• Review, analyse and process payments to third parties, commercial entities and individuals, and reconcile creditors' and debtors' accounts.
• Maintain the internal expenditure control system, match vouchers, record transactions in Umoja and reconcile monthly payment transactions from UNDP.
• Prepare staff accounts, monitor vehicle logbooks, process monthly VAT refunds and maintain the asset register and finance unit filing system.
• Create grants and WBSEs in Umoja, create, revise and close projects in IPMR, and monitor expenditures against the approved budget.
• Act as an alternative key interface for internal audits and accounts examinations, and support knowledge sharing through finance training.

Required profile

• High school diploma or equivalent; specialized certification in accounting or finance is desirable.
• Minimum of five years of work experience in finance, accounting or a related field (reduced to three years with a first-level university degree or higher).
• Experience with advanced computer applications and with an ERP system; experience with SAP/Umoja is desirable.
• Experience in finance, accounting and/or budgeting within the UN system or a similar international organization is desirable.
• English at UN Level II reading, writing, listening and speaking; French is the other working language of the Secretariat.

Required skills

• Advanced computer applications (MS Word, Excel, PowerPoint, Internet, email)
• Enterprise resource planning (ERP) system
• SAP/Umoja (desirable)