Facilities Administrator

About the role

The Mining Qualifications Authority seeks a Facilities Administrator to provide office support and manage facilities for its management, staff and stakeholders. The role involves coordinating boardrooms, overseeing housekeeping, handling asset and fleet administration, and supporting OHS and security processes.

Key responsibilities

• Coordinate boardroom bookings, inspections and meeting amenities.
• Monitor cleaning services, record housekeeping issues and follow up on corrective actions.
• Maintain records of facilities assets, inventory and consumables; manage vehicle logbooks, servicing and licensing.
• Administer OHS files, arrange training and record hazards and incidents.
• Handle pool vehicle bookings, utilisation records and fuel reconciliations.
• Assist with access card administration, visitor records and security incident reporting.
• Support contract management, SLA tracking, procurement and invoice verification.
• Provide day‑to‑day administrative support to the Facilities Officer and ensure accurate record‑keeping.

Required profile

• National Senior Certificate (NQF 4) or National Diploma (NQF 6) in Facilities Management, Business Administration or related field; a bachelor’s degree is an advantage.
• Minimum two years of relevant work experience.

Required skills

• Knowledge of corporate systems and procedures, office administration and facilities management.
• Strong attention to detail, communication and organizational abilities.