Executive Secretary

About the role

The Executive Secretary performs secretarial, clerical and other administrative tasks in support of managers and professionals. The position is advertised by the City of Ekurhuleni.

Key responsibilities

• Manage diaries and calendars, and coordinate meetings and venue bookings for the Division and Department.
• Arrange travel itineraries, bookings and accommodation for the Manager as required.
• Handle day-to-day administration, including maintaining information and filing systems, updating records and processing documents.
• Resolve queries and administrative problems promptly, using discretion within established guidelines and escalating unresolved matters to the appropriate authority.
• Use allocated resources effectively, reporting and escalating any resource constraints or shortfalls.
• Follow and promote the Batho Pele principles in providing administrative support.
• Capture, transcribe, record and store information in written or electronic form, in line with governance requirements, policies, procedures and legislation.
• Maintain professional, ethical and respectful relationships with stakeholders.

Required profile

• Grade 12 or equivalent (NQF Level 4).
• Secretarial diploma.
• 3 to 5 years of experience in a relevant environment.
• Communication skills.

Required skills

• Computer literacy: MS Office.