Executive Secretary – CFO Office

About the role

Provide professional secretarial, administrative and coordination support to the Chief Financial Officer, ensuring the smooth operation of the CFO’s office, including diary, correspondence and meeting management.

Key responsibilities

• Manage the CFO’s diary, schedule meetings, and coordinate committee sessions such as Bid Specification, Evaluation and Adjudication Committees.
• Prepare meeting agendas, draft minutes, circulate reminders and follow‑up actions, and maintain accurate records on SharePoint.
• Handle incoming calls, screen messages, and route queries appropriately.
• Coordinate travel arrangements, including flight bookings, accommodation and car rentals.
• Facilitate and coordinate events and sessions for Finance and Supply Chain Management units.
• Assist with the preparation, submission and tracking of monthly and quarterly finance and supply‑chain reports.

Required profile

• National Diploma (NQF Level 6) in Business Administration, Office Administration or a related field.
• Minimum 2 years experience as a Personal Assistant or Executive Assistant to a senior manager.
• Excellent verbal and written communication skills and ability to handle confidential information discreetly.
• Strong attention to detail and ability to meet tight deadlines under pressure.
• Willingness to work extra hours when required.

Required skills

• Proficiency in Microsoft Office Suite – PowerPoint, Excel, Word.
• Experience with SharePoint for document and records management.
• Diary and calendar management.
• Travel coordination and logistics.
• Minute‑taking and agenda preparation.