Executive Personal Assistant to CEOs

About the role

The Executive Personal Assistant provides high‑level administrative support to two CEOs, acting as the primary gatekeeper and liaison for internal and external stakeholders. This role ensures the CEOs’ schedules run smoothly, manages communications, and handles confidential information with discretion.

Key responsibilities

• Provide comprehensive secretarial support, including diary management, meeting coordination, and travel arrangements.
• Screen emails, calls, and enquiries, and respond on behalf of the CEOs.
• Arrange conferences, workshops, and special functions, including venue booking and catering.
• Prepare agendas, take minutes, and circulate reports for MANCO, Exco, and ad‑hoc meetings.
• Produce professional documents, briefing papers, presentations, and correspondence.
• Maintain office filing systems, data management, and monthly medical rosters.
• Coordinate travel authorisations, visas, accommodation, and expense sign‑off.

Required profile

• Proven experience in executive or senior‑level administrative support.
• Exceptional organisational and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with integrity.
• Professional demeanor with a courteous, non‑political approach.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic, fast‑paced environment with high visibility.
• Professional development and networking opportunities.