Executive Assistant – Western Cape

About the role

The Executive Assistant will support the Provincial General Manager in the Western Cape, ensuring smooth business operations through comprehensive administrative assistance. This role involves managing schedules, coordinating meetings, handling communications and supporting client and stakeholder interactions.

Key responsibilities

• Maintain and coordinate the manager’s diary, schedule meetings, workshops and functions, handling venue logistics and catering within budget.
• Prepare and distribute meeting materials, take minutes and follow up on action items promptly.
• Arrange travel, process invoices, manage office supplies and equipment, and ensure timely payment of invoices.
• Handle incoming calls and correspondence, respond independently where appropriate, and monitor communications on behalf of the manager.
• Support client relationships by providing advice, building rapport and delivering on service level agreements.

Required profile

• Grade 12 or equivalent qualification with office administration or secretarial training.
• 3‑4 years of relevant experience, preferably in the insurance industry.
• Experience supporting a manager or team.
• Strong organisational, communication and problem‑solving abilities.

Required skills

• Proficiency in managing calendars, travel arrangements and meeting logistics.
• Ability to prepare invoices, process payments and reconcile expenses.