Executive Assistant – Remote (US Business Hours)

About the role

This fully‑remote Executive Assistant role supports a fast‑growing flooring and remodeling company that serves U.S. clients. The assistant will work US business hours (EST) and help leadership streamline schedules, communications, and operational processes.

Key responsibilities

• Manage calendars, schedule meetings, set reminders and coordinate appointments across time zones.
• Organise inboxes, handle follow‑ups and prioritize daily tasks for leadership.
• Coordinate operational workflows, track project timelines and monitor pending tasks.
• Communicate with customers, vendors, subcontractors and internal teams to ensure smooth project execution.
• Maintain accurate records in Odoo and other internal systems, including customer data, invoicing and workflow tracking.
• Support documentation, reporting and other administrative duties as needed.

Required profile

• Minimum 2 years experience in executive assistance, administrative support or operations coordination.
• Experience supporting leaders in a fast‑paced environment.
• Familiarity with CRM or ERP platforms is preferred.
• Strong written and verbal English communication.

Required skills

• Odoo
• Google Workspace
• QuickBooks
• CRM systems
• Slack