Executive Assistant (Remote, LATAM & South Africa)

About the role

This remote Executive Assistant position supports the founder of a fintech/wearable‑technology startup operating across LATAM and South Africa. The role blends traditional administrative duties with project coordination, research, and AI‑driven workflow automation.

Key responsibilities

• Manage the founder’s calendar, inbox, and WhatsApp communications.
• Coordinate meetings across multiple time zones and arrange travel logistics.
• Prepare presentations, decks, one‑pagers, and other business documents.
• Conduct market and business research and assist with strategic partnership outreach.
• Track follow‑ups, action items, and support project coordination alongside the Project Manager.
• Build spreadsheets, reports, and AI‑powered workflows to improve operational efficiency.
• Handle a variety of operational and administrative projects as needed.

Required profile

• Previous experience as an Executive Assistant or in operations.
• Exceptional organizational skills and attention to detail.
• Professional written English communication.
• Comfortable thriving in a fast‑paced startup environment.
• Resourceful, enjoys variety, and eager to make executives more productive.
• Interest in leveraging modern AI tools for productivity.

Required skills

• Proficiency with AI tools (e.g., ChatGPT) for drafting, summarizing, and automating tasks.
• Experience using presentation software such as Microsoft PowerPoint.
• Strong spreadsheet skills, e.g., Microsoft Excel.
• Familiarity with WhatsApp for business communications.