Executive Assistant (Remote, Dual-Company Support)

About the role

We are seeking a proactive Executive Assistant to support the founders of two innovative sister companies in the biotech and performance lifestyle sectors. This full‑time remote position blends high‑level personal assistance with operational support, requiring a talent for turning chaos into streamlined processes.

Key responsibilities

• Coordinate private appointments, complex travel, personal renewals, and miscellaneous tasks for the founders.
• Design, build, and maintain efficient Notion workspaces, databases, and project trackers, creating repeatable workflows, checklists, and SOPs.
• Source packaging and materials via global platforms such as Alibaba, and assist in drafting scopes for new projects.
• Manage distinct calendars, office equipment orders, and business subscriptions across both brands.
• Act as gatekeeper for multiple email accounts, drafting correspondence and ensuring critical items are addressed.
• Track open loops, document decisions, meeting notes, and project updates for easy accessibility.
• Handle highly sensitive business, personal, and financial information with discretion and emotional intelligence.

Required profile

• 3–5+ years of experience supporting senior executives, founders, or operations teams.
• Proven ability to thrive in fast‑paced startup, e‑commerce, or multi‑business environments.
• Self‑starter who can transform messy ideas into clear, actionable tasks with minimal supervision.
• Strong ownership mindset and a bias toward closing open loops.
• High level of discretion and emotional intelligence.

Required skills

• Advanced proficiency with Notion for workspace and workflow design.
• Experience using Alibaba or similar global sourcing platforms.

What we offer

• Full‑time remote work with flexibility.
• Opportunity to support two cutting‑edge companies and shape their operational efficiency.