Executive Assistant Project Manager

About the role

We are looking for an Executive Assistant Project Manager to support the planning and delivery of valuation, asset‑management and GIS consulting projects. The role combines project coordination, stakeholder liaison and office administration within a fast‑moving property and construction environment.

Key responsibilities

• Coordinate multiple valuation, asset‑management, GIS and consulting projects from initiation to completion, maintaining project plans, action registers and trackers.
• Follow up daily with Project Managers, Professional Valuers, GIS Specialists and Directors on outstanding actions, track milestones and escalate risks or delays.
• Organise meetings, prepare agendas, record minutes, capture action items and produce weekly and monthly status reports.
• Act as the central point of contact for banks, municipalities, government departments, valuers, attorneys, surveyors, engineers, clients and property owners, ensuring timely information exchange and approvals.
• Maintain project files, document registers and contractual deliverables, supporting invoicing through milestone tracking and compliance with Lutendo Group quality systems.
• Coordinate tender submissions, maintain bid registers and monitor tender outcomes.
• Manage reception duties, visitor handling, correspondence and office supplies, assisting the Office Manager as needed.

Required profile

• Matric (Grade 12) qualification; a diploma in Office Administration, Business Management or Project Management is advantageous.
• 1–3 years of experience in administration, reception, project coordination or bid support.
• Exposure to property, construction or professional services environments is preferred.
• Strong organisational and multitasking abilities with excellent communication and stakeholder‑management skills.
• High attention to detail and accuracy.

Required skills

• Proficiency in MS Office Suite