Executive Assistant (Mid‑Level) – Remote

About the role

You will be the Founder’s indispensable partner, providing high‑level administrative support to keep her schedule, communications, and projects running smoothly. This remote, contract position starts part‑time with the potential to become full‑time as you demonstrate autonomy and impact.

Key responsibilities

• Manage the Founder’s calendar, schedule meetings, anticipate conflicts and ensure thorough preparation.
• Prioritize and respond to email correspondence, aiming for inbox zero daily and replies within 48 hours.
• Coordinate travel arrangements, book flights, accommodations and create detailed itineraries.
• Prepare meeting agendas, summarize transcripts, follow up on action items and track outcomes.
• Conduct research and provide concise summaries to support decision‑making.
• Handle confidential information with discretion and professionalism.
• Act as liaison between the Founder and internal/external stakeholders, relaying messages promptly.
• Update the CRM system, organize business trips, submit expenses and manage invoices.

Required profile

• Proven white‑glove customer service experience.
• Extensive high‑level administrative support background, preferably to senior executives.
• Exceptional verbal and written communication skills.
• Strong organizational ability, attention to detail and problem‑solving mindset.
• Demonstrated confidentiality and discretion handling sensitive data.
• Self‑motivated, proactive and capable of working independently.

Required skills

• Google Workspace (Calendar, Docs, Sheets, Gmail).
• Zoom for virtual meetings.
• HubSpot CRM management.
• Notion or similar project‑management tools.
• AI tools such as ChatGPT for drafting and summarizing content.