Executive Assistant (Group Executive, Advice & Distribution)

About the role

The Executive Assistant provides high‑level, confidential administrative and strategic support to the Group Executive, Advice and Distribution. This role ensures smooth coordination, effective communication and professional representation of the office within a fast‑moving financial services environment.

Key responsibilities

• Provide proactive, confidential support to the Group Executive, managing complex calendars, meeting coordination and travel arrangements.
• Prepare agendas, minutes, action logs, briefing packs and follow‑up items with utmost discretion.
• Prioritise requests, manage deadlines and act as a liaison between the Executive and internal/external stakeholders.
• Oversee operational processes, approvals and submissions for the Executive’s office.
• Leverage knowledge of PPS Insurance products, membership model and distribution channels to support business initiatives.
• Compile data, prepare reports and insights relevant to the South African financial services sector.
• Design, format and maintain high‑impact PowerPoint presentations for Exco, Board and distribution forums.
• Develop professional video content, manage editing, branding alignment and coordinate with Marketing/Corporate Communications.
• Build strong relationships with Distribution leadership, Exco peers and broader organisational stakeholders.
• Prepare expense claims, manage office budgets and ensure compliance with governance, data privacy and document management policies.

Required profile

• Relevant tertiary qualification in Business Administration, Communications, Marketing or Financial Services.
• Minimum 5 years experience supporting an executive or C‑suite leader, preferably in financial services, insurance or corporate distribution.
• Highly professional, composed and solutions‑driven with strong emotional intelligence.
• Resilient, confident communicator who is agile, adaptable and proactive.
• Collaborative team player with a strong service orientation.

Required skills

• Advanced PowerPoint design and formatting.
• Video editing and basic branding alignment.