Executive Assistant / Bookkeeper

About the role

We are looking for a highly organized Executive Assistant / Bookkeeper to support both administrative and financial functions. The successful candidate will handle day‑to‑day bookkeeping while providing executive‑level assistance to our leadership team.

Key responsibilities

• Manage daily bookkeeping activities using QuickBooks, including data entry, invoicing, and financial reporting.
• Handle accounts receivable, collections, and follow‑up on outstanding balances.
• Maintain accurate and organized financial records, both digital and physical.
• Answer and direct incoming phone calls professionally.
• Provide calendar management, scheduling, and coordination for executives.
• Communicate with clients and vendors, ensuring timely follow‑ups.
• Support special projects and ad‑hoc administrative tasks as required.

Required profile

• Proven experience in bookkeeping and administrative support.
• Strong attention to detail and high level of accuracy.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.

Required skills

• QuickBooks (Desktop and/or Online)
• AppFolio property management software (preferred)