Administrative Officer

About the role

The Administrative Officer will support the South African Centre for Epidemiological Modelling and Analysis (SACEMA) in delivering fellowship, training and project‑based programmes. This one‑year fixed‑term position is based on the Stellenbosch campus and involves comprehensive administrative coordination across multiple functional areas.

Key responsibilities

• Coordinate administrative processes for fellowships, training initiatives and project‑based activities, including onboarding and exit procedures.
• Maintain records of agreements, stipend schedules, reporting milestones and programme documentation.
• Process bursary and stipend payments using university systems (e.g., SUNStudent) and reconcile payment schedules.
• Arrange logistics for workshops, conferences, short courses and meetings, including travel, accommodation and catering.
• Prepare requisitions, manage expense claims and liaise with finance and procurement offices.
• Maintain records of research outputs and update internal publication trackers.

Required profile

• Relevant post‑matric qualification (NQF 6) in administration, office management or a related field, or equivalent experience.
• At least three years of administrative experience, preferably in programme coordination and financial administration.

Required skills

• Experience with university administrative systems for payment processing.
• Strong record‑keeping and documentation management abilities.
• Proficiency in coordinating event logistics and participant communications.