Administrative Officer – Clinical Training Support

About the role

The Faculty of Medicine and Health Sciences at Stellenbosch University is seeking an Administrative Officer to support the undergraduate physiotherapy programme. The role focuses on the clinical training component across the four‑year curriculum, serving approximately 200 students.

Key responsibilities

• Provide administrative and secretarial support to the Division’s clinical coordinators and programme chairperson.
• Assist students, clinical supervisors and clinicians with scheduling, documentation and queries related to clinical training.
• Enter and maintain student clinical marks in the university’s central systems (e.g., SUNStudent, FMHSLearn Gradebook).
• Organise and minute meetings of the Clinical Services and Social Impact divisional committee.
• Coordinate with Stellenbosch University Logistics for the Clinical Training Platform (SUNLOC).
• Arrange travel and accommodation for external examiners and support official clinical workshops and social events.
• Assist in drafting timetables, clinical rosters, assessments and manuals for undergraduate students.
• Capture and quality‑assure clinical training information on Placement Plus and manage filing of relevant documents.

Required profile

• Relevant tertiary qualification or equivalent experience in administration.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Attention to detail and a commitment to maintaining accurate records.

Required skills

• Proficiency in using university information systems (e.g., SUNStudent, FMHSLearn Gradebook, Placement Plus).
• Competence with standard office software for document preparation and scheduling.