Administrative Assistant – Maintenance Department

About the role

We are looking for a highly organised Administrative Assistant to provide confidential support to our Maintenance Department in Germiston. The role involves handling daily maintenance data, managing workshop documentation, and liaising with suppliers and service providers.

Key responsibilities

• Capture and maintain daily maintenance data and reports using Excel.
• Manage workshop administration, including job cards, requisitions, inspection reports, and wash‑bay documentation.
• Maintain accurate electronic and manual filing systems.
• Liaise with suppliers and service providers regarding job cards and repairs.
• Assist with purchase orders, parts sourcing, quotations, vehicle services, COF, licence renewals, and maintenance schedules.
• Handle calibration, load tests, compliance certificates, tyre administration, stock control and retread tracking.
• Compile maintenance reports such as breakdown and diesel consumption reports.
• Reconcile supplier invoices against requisitions.
• Provide backup support to the Maintenance Administrator as needed.

Required profile

• 2‑3 years of administrative experience in a maintenance, workshop, fleet, transport or logistics environment.
• Strong organisational, communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work under pressure and manage multiple priorities.
• Valid driver’s licence (advantageous).
• Proactive, self‑motivated, reliable and a team player with a positive attitude.

Required skills

• Proficient in Microsoft Excel.
• Proficient in Microsoft Office suite.